On September 30 of each year, a personnel census—a snapshot of the employee database (PeopleSoft HR)—is taken for purposes of official reporting and policy analyses. The resulting Personnel Data File (PDF), which includes demographic, educational, and funding information, is completed and turned in to General Administration (UNC-GA) by November 1.
The dates and definitions for the census are set by the federal government and UNC-GA. The National Center for Education Statistics (NCES) operates the Integrated Postsecondary Education Data System (IPEDS). NC State must submit data to IPEDS in exchange for federal recognition for financial aid, contracts and grants, and other funding purposes. In the University of North Carolina system, each constituent institution submits unit record data to UNC-GA, which in turn submits the IPEDS survey data on our behalf.
The NCES IPEDS data collected in fall, winter, and spring of each year are cleaned and put into a database for public access. Each data area and set of definitions forms a survey. After the survey collections are completed there is a 9- to 15-month lag before the data become available in the public database. The database includes an analysis and download tool for selection of institutions, years, and surveys. Some of the data are passed on to other parties such as the American Association of University Professors (AAUP), which uses IPEDS faculty information each year to compute salary averages by rank and institution.